Teaching is a type of jobs that feels equal components coronary heart and hustle. You’re pouring into others, serving to them break by way of limiting beliefs, and cheering them on whereas they remodel their lives. It’s highly effective work.
However let’s be sincere—between all of the backend duties, maintaining with shopper messages, scheduling, content material creation, and really, , teaching… it’s lots. Like, “I want three clones and a trip” degree of lots. Add to the truth that you are a practising doctor… you get it.
The excellent news? You don’t must clone your self. You simply want some sensible programs—and AI will be your sidekick. Not in a scary “robots are taking on” sort of manner. Extra like, “Oh wow, this simply saved me 3 hours at present and my sanity is unbroken” sort of manner.
Let’s stroll by way of, step-by-step, how AI can take the heavy lifting off your shoulders—so you’ll be able to coach extra, stress much less, and develop what you are promoting with out burnout.
Be aware: Whereas these are common ideas, it is necessary to conduct thorough analysis and due diligence when deciding on AI instruments. We don’t endorse or promote any particular AI instruments talked about right here.
STEP 1: Automate Your Shopper Onboarding
Get your time again with out shedding the private contact.
that feeling when a brand new shopper indicators up and also you’re excited—but additionally instantly considering, “Okay, now I’ve to ship the welcome electronic mail, the consumption kind, the calendar hyperlink…”?
Think about setting it up as soon as and letting it run routinely, each time.
That’s the great thing about an AI-assisted onboarding circulation. As a substitute of manually typing out the identical messages 10 occasions a month, you write them as soon as, then plug them into instruments like ConvertKit or Zapier, and increase—onboarding runs on autopilot.
What to do:
- Use ChatGPT to put in writing a personalised onboarding electronic mail sequence (see immediate beneath).
- Create a welcome kind in Typeform or Google Kinds to gather shopper targets and preferences.
- Join every part by way of automation instruments like Zapier to ship emails, ship sources, and even tag purchasers in your CRM.
Immediate to strive:
“Write a pleasant 3-part welcome electronic mail collection for a brand new life teaching shopper. Embody an intro, what to anticipate, and a reminder to finish an consumption kind.”
This creates a pro-level first impression—with out including extra to your to-do checklist.
STEP 2: Preserve Purchasers Engaged (With out Always Hovering)
You’re not simply teaching in periods—you’re guiding, motivating, and holding area between them. Nevertheless it’s actually onerous to remain on high of each shopper, daily.
Wish to ship your shopper a every day nudge? A customized problem? Phrases of encouragement tailor-made to their particular wrestle? AI will help you write it, automate it, and make it really feel like magic.
What to do:
- Use ChatGPT to generate every day check-ins, affirmations, or motivational texts.
- Batch-create them for every week or month at a time.
- Use electronic mail or SMS automation to ship them on a schedule.
Immediate to strive:
“Write 7 motivational messages for a shopper who’s fighting procrastination. Preserve it gentle, encouraging, and action-oriented.”
Bonus:
Flip your packages into video games. Behavior-tracking instruments like Habitica let purchasers earn factors and rewards for hitting milestones. It’s easy psychology, however it works—individuals keep engaged when it feels enjoyable. Think about your purchasers really wanting ahead to your reminders. That’s the vibe.
STEP 3: Let AI Deal with the Admin Stuff
So you’ll be able to cease taking part in “The place did I put that shopper notice once more?”
Let’s be sincere—admin work is the #1 creativity killer. Monitoring schedules, sending reminders, and writing progress summaries? Vital, however draining.
Let’s take that off your plate.
What to do:
- Use Calendly to let purchasers guide their very own periods—no extra electronic mail tag.
- Report periods on Zoom, then transcribe them with Otter.ai for automated notes.
- Use HubSpot or Notion to prepare shopper knowledge, observe progress, and plan subsequent steps.
Immediate to strive:
“Summarize a 30-minute teaching session targeted on confidence constructing. Spotlight key insights, shopper motion gadgets, and follow-up ideas.”
Instantly, you’ve received professional-looking notes and a transparent teaching plan… all with out lifting a pen. And if a shopper says, “Hey, what did we discuss in session 4?”—you’ll even have a solution.
STEP 4: Change into a Content material Machine (With out Shedding Your Voice)
content material issues. It builds belief, attracts purchasers, and exhibits your experience.
However exhibiting up daily on social or writing newsletters? That’s a full-time job by itself.
Let AI be your content material assistant.
What to do:
- Use ChatGPT or Copy.ai to brainstorm submit concepts and write first drafts.
- Create a month of content material in 1 sitting—batch it like a boss.
- Use instruments like Buffer or Later to schedule your posts and overlook about them.
Immediate to strive:
“Generate 10 Instagram submit concepts and captions for a mindset coach who helps entrepreneurs keep away from burnout. Embody relatable ideas, gentle humor, and powerful hooks.”
AI handles the construction—you add the soul. That manner, you continue to sound like you, simply with manner much less time watching a clean display. Want visuals? Canva’s Magic Write may even assist you create slide decks, quote graphics, and reels scripts.
Professional tip: repurpose session insights or FAQs as content material. You’re already saying sensible stuff—simply flip it into posts.
STEP 5: Scale With out Shedding Your Spark
Extra purchasers, extra influence… with out extra burnout.
There comes some extent the place you simply can’t tackle extra 1:1 periods—there aren’t sufficient hours within the day. However that doesn’t imply you’ll be able to’t continue to grow.
With AI, you’ll be able to package deal your genius into scalable provides: on-line programs, group packages, digital downloads, memberships—you identify it.
What to do:
- Map out your course or program utilizing ChatGPT prompts.
- Report your classes as soon as. Use Teachable or Thinkific to ship them.
- Use AI instruments like AdRoll to run sensible, focused advertisements that entice your excellent purchasers.
Immediate to strive:
“Define a 4-week group teaching program for brand spanking new leaders who wish to develop emotional intelligence. Embody weekly themes, key classes, and non-obligatory bonus supplies.”
That is the way you go from buying and selling time for cash… to constructing belongings that work whilst you sleep.
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Closing Ideas: You Don’t Must Do It All. You Simply Must Begin Good.
Look, I get it—teaching isn’t only a job. It’s one thing you care about. You’re in it since you wish to assist individuals, make an influence, and construct a enterprise that feels aligned along with your values.
However that doesn’t imply you need to carry the entire load alone.
AI isn’t right here to interchange your magic—it’s right here to help it. It helps take the burden off the repetitive stuff so you’ll be able to deal with the components of your work that truly gentle you up. The transformation. The connection. The expansion.
So should you’ve been feeling overwhelmed, caught within the weeds, or simply plain drained… possibly it’s time to strive one thing completely different.
You don’t must do every part without delay. Simply choose one space—onboarding, follow-ups, content material—and let AI assist you out. Check it. Play with it. See what feels good and construct from there.
And who is aware of? That small shift may be the factor that provides you the momentum you’ve been in search of. Tell us how this would possibly assist you within the feedback!
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Disclaimer: The knowledge offered right here relies on out there public knowledge and might not be solely correct or up-to-date. It is beneficial to contact the respective firms/people for detailed info on options, pricing, and availability.
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Peter Kim, MD is the founding father of Passive Earnings MD, the creator of Passive Actual Property Academy, and provides weekly schooling by way of his Monday podcast, the Passive Earnings MD Podcast. Be part of our neighborhood on the Passive Earnings Doc Fb Group.
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